Kentucky Application for Sales Tax Purchase Exemption

Application for Sales Tax Purchase Exemption
Form 51A125
51A125 (8-17)

Commonwealth of Kentucky
DEPARTMENT OF REVENUE

APPLICATION FOR PURCHASE EXEMPTION
SALES AND USE TAX

This application should be filed only by charitable, educational or religious institutions; disregarded, resident, single
member LLC’s wholly owned by qualified, charitable, educational or religious institutions; historical sites; cemeteries;
and units of federal, state or local government.
IMPORTANT:  See reverse side for instructions applicable to your organization before completing this application.

Name

	

Location

/

Enter Exact Name of Organization	

Phone Number

Number and Street

City

County

State

Zip Code

P.O. Box or Number and Street

City

County

State

Zip Code

Mailing Address

(If different from above)

E-mail Address
Type of
Organization
(Check One)

											
		
	 	Federal	
	 Historical Site
	 	State	
	 Charitable
	 	City	
	Educational
	 	County	
	 Religious
	 	Special District	
	 Cemetery
	 	Administrative Division of Federal or State Unit,	
	Out-of-State Organization
		 City or County filing separate application	
	Qualified, resident
				 Single member LLC
	 IMPORTANT—Give explanation of primary function(s). (Attach separate sheet if necessary.)

Federal Employer
Identification No.
Questionnaire

(1)	Does the organization hold a sales and use tax permit?		

 Yes	 	No

		 If yes, list sales and use tax permit number
(2)	Does the organization make any retail sales?		

 Yes	

	No

		 If yes, list type of sales
Authorized Purchasing Agent
Authorized Disbursement Agent

Name

Title

Name

Title

/
/

Phone Number

Phone Number

I hereby certify that the above statements are correct to the best of my knowledge and belief and that I am authorized
to sign this application. I agree that in the event it is determined that any of the property purchased is not tax-exempt,
I will immediately report and pay the required tax measured by the purchase price of this property.

	

Signed_______________________________________	Title_______________________________________

	Date_________________________________________	

SPECIAL INSTRUCTIONS
	 Charitable, Educational and Religious Institutions and Qualified, Resident Single Member LLC’s
		 (1)	 A copy of the Articles of Incorporation;
		 (2)	 detailed schedule of receipts and disbursements must be attached to this application.
	
		 (3)	 The letter from the Internal Revenue Service which determines that your organization is exempt from income
taxation under Section 501(C)(3) of the Internal Revenue Code must be attached to this application.
	

Historical Sites

	 	 (1)	 A  copy of the letter from the Kentucky Heritage Commission confirming your listing in the National Register must
be attached to this application.
		 (2)	 Admission charges to historical sites qualifying for exemption are not subject to sales tax. However, historical
sites are liable for tax on any other retail sales such as meals, arts and crafts, souvenirs, etc.
	 Units of Federal, State or Local Government
	 	 (1) 	Units of local government include cities, counties and all special districts as defined in KRS 65.005.
	 	 (2)	 Special districts must attach a copy of the registration filed with the county clerk as required by KRS 65.005.
	 	 (3)	 Each administrative division within a federal or state unit, city or county which performs a specific function and
makes purchases in its own name is required to file a separate application.
	 Cemeteries
		 (1)	 A copy of the Articles of Incorporation and a detailed schedule of receipts and disbursements must be attached
to this application.
		 (2)	 Attach a copy of the ruling which grants the organization an exemption from property tax.
IF YOUR APPLICATION IS APPROVED
		 (1)	 You will be permitted to make purchases of tangible personal property, digital property or services without payment
of sales and use tax to the supplier. However, purchases of any items not to be used within the exempt function
of the organization are taxable.
		 (2)	 A letter of authorization will be mailed to you which will contain an exemption number and instructions for properly
claiming the exemption on purchases.
		 (3)	 If the organization makes taxable sales and is not an educational or charitable institution, a sales and use tax
permit is required.
OUT–OF–STATE ORGANIZATION
		 In addition to the above, you must submit a copy of the exemption letter or authorization to show proof of exemption
from sales tax in your state.
IMPORTANT:	 The Department of Revenue must be notified promptly of any change in the name, address or nature of
the organization from the information submitted in this application. Please refer to the purchase exemption
number issued to the organization when corresponding with the Department.
Mail completed application to the Kentucky Department of Revenue, Division of Sales and Use Tax, P.O. Box 181,
Station 67, Frankfort, Kentucky, 40602–0181.