Kansas Request For Copy Of Kansas Tax Records

Request For Copy Of Kansas Tax Records
DO-41 Request for Copies or Access Rev. 01-24
REQUEST FOR COPY OF KANSAS TAX DOCUMENTS
Preferred Method of Delivery :
PART I – Taxpayer information

Email



or



800718

Mailing address

Name (Taxpayer or Corporate Name)

Your SSN No.

Joint Filer’s Name

Spouse’s SSN No.

Address

Registration No.

City, State and Zip Code

Daytime Phone Number

Employer ID No. (EIN)

Email Address

PART II —Mailing Information (if different from above)
Name

Address

City, State, and Address

PART III —Tax Return / Document Requested (see instructions)
YEAR/PERIOD

YEAR/PERIOD

YEAR/PERIOD

YEAR/PERIOD

 Individual Income & Food Sales (K-40)
 Fiduciary (K-41)
 Homestead (K-40H)
 Withholding Return/Report (KW-3/KW-5)
 Sales Tax (ST-16/ST-36)
 Cigarette Tax Report
 Tobacco Tax Report
 Misc. Tax:
YEAR/PERIOD

YEAR/PERIOD

YEAR/PERIOD

 Copy of Refund Check
 Copy of Tax Warrant
 Copy of Satisfaction of Judgment (Please
see special instructions on page 2 before
requesting this document)
 Transcript of Account
 Other (see instructions)

COST PER
RETURN

AMOUNT
DUE

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$ 5.00 =

$

X

$20.00 =

$

X

$20.00 =

$

X

$20.00 =

$

X

$20.00 =

$

X

$ 5.00 =

$

X

$15.00 =

$

X
X

$ 5.00 =
$ 5.00 =

$
$

X

$

=

$

X

$

=

$

YEAR/PERIOD

 Corporate (K-120)
 Privilege (K-130)
 Small Business/Partnership (K-120S)
 Federal Corporate (see instructions)
TAX TYPE OR DOCUMENT DESCRIPTION

NUMBER OF
RETURNS

YEAR

Total number of returns/documents and total cost (see instructions)

$

PART IV — Signature and Date (read carefully before signing)
I request the Director of Taxation furnish me with a copy of items checked. Under the penalties of perjury I declare that the information
furnished above, to the best of my knowledge, is true, correct, and complete. I further declare that I am the taxpayer, officer for the
taxpayer, or authorized tax preparer and have authorization to receive this information.
Printed Name and Title

DO-41 Rev. 01-24

Signature

Name of Your Business/Organization
Date

INSTRUCTIONS FOR COMPLETING FORM DO-41
GENERAL INFORMATION
Use this form to request copies of filed returns and/or
reports filed with the Kansas Department of Revenue.
The Kansas Department of Revenue will provide records
upon a direct match. If you have not provided enough
information to establish a direct match, we will contact
you for additional information.
No refunds will be issued for requests made in error
or for returns or reports that are not on file.

or money order payable, in the amount due, to the
“Kansas Department of Revenue.”
PART IV— Signature and Date
This form must be signed and dated by the taxpayer,
officer for the taxpayer, or authorized tax preparer.
Enclose your check or money order with this form and
mail it to the following address:
Record Requests
Kansas Department of Revenue
PO Box 3506
Topeka, KS 66601-3506

SPECIFIC INSTRUCTIONS
PART I — Taxpayer Information
Provide information as requested. Be sure to include
a daytime phone number in case we need to reach you
during office hours. Please also indicate which method
you would prefer to receive this records request. Email
(please provide email address in the space provided) or
regular mail which will be sent to the address listed on
the form.
PART II — Mailing Information
If the address provided in PART I is different than the
address where your return(s) are to be mailed, then
complete PART II.

When your returns/documents have been retrieved, a
copy of them will be mailed to the address you have
provided on this form.
If you prefer, you may use air express as a method of
delivery, but you will be responsible for the charges.
Payment must be made directly to the delivery service
and you must provide the Kansas Department of
Revenue with a prepaid envelope or an account number
for such delivery.
NOTE: Tax records are considered confidential
documents and are held in strict confidence by law;
therefore, faxing them is not a delivery option.
FEE STRUCTURE FOR DOCUMENTS
NOT LISTED ON THIS FORM

PART III — Tax Return/Document Requested
Indicate the return(s) you are requesting by marking
the appropriate box(es) and specifying the tax year(s).
Mark the “Misc. Tax” box for tax returns not listed and
enter the tax type in the space provided (i.e., liquor
enforcement, liquor drink, transient guest, motor fuel,
IFTA, etc.); then specify the tax year(s).

SATISFACTION OF JUDGMENT
If you are requesting a copy of a Satisfaction of Judgment
(SOJ) please see that your case meets the following criteria
before using this form to make your request.
• Was the Tax Warrant paid in full, including all fees,
penalties, and interst prior to 1-1-2024?
If you answered "yes" to the above question, then you may
use this form to request a copy of your SOJ. If you answered
"No" to the above question, then you will need to follow the
instructions below.
To obtain a copy of the Satisfaction of Judgment for
Johnson County, please visit: https://public.jococourts.org. For
all other counties, please visit: http://prodportal.kscourts.org/
,
prodportal.

For corporate, privilege and small business returns
specify the year ending date(s).
To request a copy of a refund check, a tax warrant, a
Satisfaction of Judgment, or an account transcript, mark
the appropriate box and enter the tax type and year. For
documents that are not listed in this section, mark the
“Other” box and provide a description under “Tax Type
or Document Description.” If the document you are
requesting can be found, and a copy provided, the
Kansas Department of Revenue will use the fee
structure in the next column to compute the amount you
owe and send you a bill.
Complete Part III by totaling the “Number of Returns”
column and the “Amount Due” column. Make your check

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Copy charge for each page is $0.25.
Search charge (staff time per hour) $25.00.
Computer time (staff time per hour) $60.00.
Mail charge for first 5 pages is $0.40 and $0.25 for
each additional 5 page increments.

Copy and Search Charge Fees: The 25-cent copy charge
is a per page charge which is principally assessed to
reimburse the agency for routine costs of retrieving records
which are requested with specificity and are held within the
agency's current file system. It does not include the cost of
more than one-tenth of an hour of research or access time
required to determine the location of records not readily
accessible, to determine what specific records meet
request criteria, to segregate public from non-public
information to access records from archives and other
similar necessary services. For such services in providing
access or copies, the $25 per hour search charge may be
assessed, to be billed by the tenth of an hour.
Mail Charge Fee: The mail charge may be assessed in
addition to the copy charge when mail service is requested.
For up to and including the first five pages, 40 cents may
be charged, plus an additional 25 cents for up to and
including each additional five pages.